Accounts Payables Administrator

Finance and Accounting

Accounts Payables Administrator

The Accounts Payables Administrator oversees timely and accurate invoice processing, manages vendor relationships, and ensures all financial obligations are in compliance with company policies. This role is essential for maintaining prompt payments, optimizing cash flow, ensuring smooth daily operations of accounts payable and ensuring accurate reporting, contributing to the overall financial health of the company.

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Stuff that you'll be doing

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On the agenda

Invoice Processing:
- Receive, review, and verify the accuracy and completeness of vendor invoices, ensuring proper authorization and coding to the correct expense accounts and cost centers.
- Enter invoice data into the enterprise resource planning (ERP) system.
- Ensure that all invoices adhere to company policies and contain required information, such as payment terms, purchase order references, and approval signatures.
- Follow up on missing or incomplete documentation and resolve invoice discrepancies efficiently.
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Payment Processing:
- Prepare and process payments, including checks, wire transfers, bank transactions, ensuring payments are made within the agreed payment terms.
- Maintain an organized payment schedule to prioritize and manage outgoing payments efficiently, ensuring compliance with vendor agreements.
- Reconcile and process employee expense reports, ensuring accuracy and compliance with internal guidelines.
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Vendor and Supplier Relations:
- Establish and maintain strong relationships with vendors and suppliers, acting as a point of contact for payment inquiries and disputes.
- Resolve any issues related to incorrect invoices, delayed payments, or discrepancies in a timely manner.
- Negotiate favorable payment terms with vendors when necessary to optimize cash flow and improve payment cycles.
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Reconciliation and Reporting:
- Perform regular reconciliations of accounts payable transactions, including vendor statements and the general ledger.
- Investigate and resolve discrepancies in vendor accounts, such as mismatched invoices, payments, or outstanding balances.
- Prepare and maintain detailed accounts payable aging reports to track outstanding invoices and upcoming payments.
- Collaborate with the finance team to assist with month-end closing activities, ensuring all accounts payable entries are accurate and complete.
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Compliance and Internal Controls:
- Ensure all accounts payable processes comply with company policies, accounting standards, and relevant financial regulations.
- Assist with the preparation of documentation for audits and ensure that all required records and reports are maintained and easily accessible.
- Stay updated on changes in accounting standards, tax laws, and regulations that impact accounts payable practices.
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Process Improvement and Efficiency:
- Identify opportunities to improve accounts payable processes for better efficiency and accuracy, including automating manual tasks or implementing new technologies.
- Participate in process improvement initiatives and collaborate with the finance team on software upgrades or system enhancements that improve workflow.
- Actively contribute to optimizing the cash flow by managing payment schedules and reviewing financial forecasts.

Accounts Payables Administrator

Fill up the form

Thank you for your interest in joining PINO Studio!

We’ve received your application and our recruitment team will review it. If your qualifications match our requirements, we’ll reach out to discuss the next steps.

This process may take 5–10 working days due to the volume of applications, but rest assured we’re reviewing each one carefully.

In the meantime, feel free to explore our site and check out our latest projects.
We look forward to the possibility of working together. Good luck!

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